Director of Advancement Services for Gift Administration
Director of Advancement Services for Gift Administration
Vacancy Number E1476
Location Main UNCW Campus
Department University Advancement
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.
Brief Summary of Work for this Position
The Director of Advancement Services for Gift Administration oversees the accurate recording, maintenance, and compliance of all donations and related data within the university’s donor database. Reporting to the Assistant Vice Chancellor for Development Operations, this role ensures adherence to FASB, GAAP, IRS, and CASE guidelines while fostering strong relationships across University Advancement, Finance, and external constituencies. The Director manages a team of three gift processing staff, ensuring timely receipting of donations, pledge reminders, and continuous process improvements. This position plays a key role in maintaining data integrity, supporting reporting accuracy, and promoting a customer-focused environment within Advancement Services.
Key Responsibilities
- Maintain and secure donation records in the donor database (currently Raiser’s Edge) in compliance with regulations.
- Oversee gift processing operations, including receipting and pledge reminders.
- Manage and develop a team of three gift processing staff.
- Collaborate with internal partners to ensure accurate fund creation, payment crediting, and compliance.
- Evaluate and enhance systems and procedures for efficient gift administration.
- Support reporting accuracy by validating giving totals for internal and external stakeholders.
- Build positive relationships across departments and stay current on best practices.
Minimum Education and Experience Requirements
- Bachelor’s degree
- Five years of gift administration experience
- Knowledge of fundraising principles and CRM systems
- Knowledge of FASB, GAAP, IRS and CASE regulations and guidelines
- Three years of experience managing a team
- Proven ability to work independently, maintain confidentiality, and prioritize assignments.
- Exceptional written and verbal communication skills
- Ability to interact with a diverse team with competing priorities
Preferred Education, Knowledge, Skills & Experience
- Familiarity with UNCW policies and procedures
- Experience with Raiser’s Edge, GiveCampus, Banner, and CyberSource
- Query and report writing familiarity.
Primary Purpose of Organizational Unit
The Division for University Advancement (UA) is responsible for the following primary goals:
- Coordinate a campus-wide, comprehensive effort to raise philanthropic funds that support the strategic plan and mission of the university.
- Manage an inclusive alumni engagement program designed to serve and engage nearly 100,000 alumni as ambassadors, advocates and donors.
- Strengthen and expand UNCW’s donor pipeline through effective discovery, cultivation, solicitation and stewardship strategies.
- Ensure that external boards (UNCW Foundation Board, Board of Visitors, Student Aid Association Board, Alumni Association Board of Directors and the Friends of UNCW) are effective in their mission of supporting UNCW.
The division’s fundraising efforts are enhanced by effective partnerships with the campus community as well as external constituents including alumni, parents, corporations, foundations, volunteers and friends. Development areas include annual giving, leadership annual giving, major gifts, principal gifts, corporate and foundation engagement and planned giving, as well as alumni engagement. Prospect development, events and board management, stewardship, communications and advancement services are support services for the fundraising activities of the division.
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section before you apply for this position. Applications must be submitted through the online application system to be considered.
